Project Management Plan

What is Project Management Plan???

In terms of project management in planning process, a Project Management plan is the most important document that needed to perform work. The project management plan is the sole outputs of develop project management plan in integration management. 

Project Management Plan is a formal and approved document that defines how the project is executed, monitored and controlled. It may be in a form of an executive summary or a detailed document, and it may compose one or more subsidiary management plans and other planning documents

Project plan is used to:

• Guide project execution
• Document project planning assumption
• Document project planning decision based on the selected alternatives
• Facilitate communication among stakeholders
• Define key management review 
• Provide a baseline for progress measurement and project control

The keys to understanding the project management plan:

1. The project management plan is formal. It is important to think of the project management plan as a formal, written piece of communication.
2. The project management plan is a single document. It is not 15 separate plans. One those separate documents are approved as the project plan, they become a single document.
3. The project management plan is approved. In other words, there is a point in time at which it officially becomes the project plan. Who approves it is going to differ based on the organizational structure and other factors, but typically it would be the project manager, the project sponsor, the functional managers who are providing resources for the project.  
4. The project management plan defines how the project is managed, executed, and controlled. This means that the document provides the guidance on how the bulk of the project will be conducted.
5. The project management plan may be summary or detailed. 

Components of Project Management Plan:

• Change Management Plan
• Configure Management Plan
• Scope Management Plan
• Time Management Plan
• Cost Management Plan
• Quality Management Plan
• Process Improved Plan
• Human Resources Plan
• Communication Management Plan
• Risk Management Plan
• Procurement Management Plan
• Requirements Management Plan
• Scope Baseline
• Cost Performance Baseline
• Schedule Baseline

 

Project Scope Management

Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.

Remember, Scope Management means:

- Constantly checking to make sure all the work are completed
- No additional work include in the Project Charter
- Preventing extra work or gold platting

Process in Project Scope Management:

1. Collect Requirements, the process of defining and documenting stakeholder’s needs to 

     meet the project objectives

 

     Key Inputs: Stakeholder Register

     Key Tools & Techniques:  Facilitated Workshops, Group Creativity Techniques

     Key Outputs: Requirement Documentation, Requirement Traceability Matrix

 

2.  Define Scope: the process of developing a detailed description of project and product

     

     Key Inputs:Project Charter, Requirement Documentations

     Key Tools & Techniques:  Alternatives Identification

     Key Outputs: Project Scope Statement

3.  Create WBS: the process of subdividing project deliverable and project work into smaller 

     and more manageable components

     Key Inputs:Project Scope Statement

     Key Tools & Techniques:  Decomposition

     Key Outputs: WBS, WBS Dictionary, Scope Baseline

4.  Verify Scope: the process of formalizing acceptance of the completed project deliverable

     Key Inputs:Project Management Plan

     Key Tools & Techniques:  Inspection

     Key Outputs: Accepted Deliverable, Change Request

5.  Control Scope: the process of monitoring project status, product scope, and managing 

     changes 

     Key Inputs:Project Management Plan, Work Performance Information

     Key Tools & Techniques:  Variance Analysis

     Key Outputs: Work Performance Measurements

Differences between Verify Scope and Perform Quality Control

Verify Scope:

- Is often performed after Perform Quality Control

- Is primarily concerned with completeness

- Is concerned with the acceptance of the product by the project manager, the sponsor, the 

  customer and others

Perform Quality Control:

- It is not unusual for these processes to be performed at the same time

- Is primarily concerned with correctness

- Is concerned with adherence to the quality specification

 

Important Note: 

If the project is canceled before completion, Verify Scope should be performed to document

where the product was in relation to the scope at the point when the project ended